Privacy for club accounts

Last updated: October 21, 2026

This notice is about people who ask to claim a club's page on The Dancer's Resource ("TDR", "we", "us") or who use a club login ("club representatives"). It also says what clubs can and cannot see about dancers. It adds to our Privacy Policy, which covers everything else.

What we collect when a club asks to claim its page

Someone who manages a listed club can ask to claim its page with the form on our For clubs page. The form asks for:

• the club;
• your name;
• your role at the club;
• your email address;
• optionally, a phone number and a message.

We use these only to check the claim and to set up a club login. We call the phone number listed for the club on our site. We never call a number given in the form. We may also check the club's website or a public listing.

We keep the request, and a record of who at TDR handled it, when, and the result (verified or turned down). The details are visible to TDR admins in an admin page. Our team's chat alerts about claims carry only ID numbers (for example the club, the claim, the staff account and the login we set up), never names, emails or phone numbers.

The form has a hidden field and a limit on how many forms one network address can send per minute, to stop spam. We do not save your network address with the claim. [OWNER: do our hosting provider's request logs keep network addresses, and for how long? If so, say it here.]

What we keep about a club login

When we verify a claim, we set up the club login with your name and email address and email you a link to choose your password. For a club login we keep your name, your email address, your password (stored in a form we cannot read), the phone number if you add one in the login's Settings page, and the clubs you manage. If we add another login to a club, we email the club's other active logins that a login was added, without saying who.

We also keep what you do with the login:

• your edits to the club's page, with a copy of what each edit replaced, so we can undo it;
• your replies to reviews and your club posts: the text, the dates, the status, the reason if we turned it down, and earlier versions of a reply you edited;
• replies and posts you withdrew.

Each reply and post is linked to your account.

What is public

On a club's page, anyone can see:

• the "Verified management" label, once we verify the club;
• the facts the club adds, such as hours, phone, website, Instagram and description. Pay and audition text is marked "Club-stated";
• the club's replies to reviews, labeled "Response from management", with the date;
• the club's posts, labeled "Posted by management", with the kind (audition, hiring or update), the title, the text, the audition date and the date posted.

A reply or a post does not show who wrote it. The name, role, email and phone number you gave us, and your login, are not public.

What dancers can see and do

• Dancers see the label, the replies and the posts above.
• A dancer can report any reply or post to us. Reports go to our team only. We do not tell the club who reported.
• A dancer can hide all posts from a club. That choice is saved on the dancer's own device. The app also logs, in its usage analytics, that a hide happened and for which club (the club number only, no text).
• If a dancer saved a club, or listed it as a club they worked at, an audition or hiring post from that club may be sent to the dancer as a notification. We choose who gets it from those two lists. The club is not told who got it, only how many were delivered. A dancer on app version 2.21.0 or later can turn club notifications off in the app's notification settings. Our Privacy Policy explains notifications.
• If a dancer deletes their account, their reviews are deleted, and so are the club replies to those reviews.

What clubs can see about dancers

In the club login, a club can see:

• each review of its club, with the text, the tags, the rating and when it was written (the date and time, not only the month). The login does not show the reviewer's name, photo or account number;
• page counts: views of the club's page per day in the app and on the website (stored as daily totals, without any account or network address), how many dancers saved the club, and how many reviews it has. These are counts only. Views are approximate;
• for each post, how many notifications were delivered.

In the club login, a club never sees:

• who viewed or saved its page;
• who wrote a given review;
• who reported a reply or a post;
• anyone's Income Tracker entries;
• who shares anonymous shift totals.

A club sees the same anonymous pay totals as everyone else and cannot change them. What a club says about its own pay is shown apart from them and labeled.

Please note. Reviews in the app show the reviewer's display name to anyone who looks at them. The data the app downloads for a club's page and its reviews also carries some of each reviewer's public profile details, such as the profile photo, even though the app does not show them with reviews. A club's staff can also use the app like any member, and what a member sees includes Dressing Room posts that dancers tag with the club. Club staff can read those posts and report them. They cannot edit, hide or delete them. If you do not want a club to recognize you, use a display name and a profile photo that do not identify you.

How we moderate club content

• A person at TDR reads every club reply and every club post before it appears. We can publish it, turn it down with a reason the club can see, or hide it later, for example after a report.
• For posts, a list of words marks wording for our reviewer to look at harder. A person makes every decision. The list never turns a post down on its own.
• For a verified club, most page edits apply at once. Changes to the club's name, phone number, email, address and open or closed status wait for us. Edits from a club that is not verified all wait for us. We can undo any edit.
• Clubs cannot edit, hide or delete dancers' reviews, ratings, pay figures or Dressing Room posts.
• If a club login is used on the member side of the app, for example to sign in to the app, follow someone, start a chat, or review or rate a club, our team gets an alert with the account number and the action. If it reviews its own club, the alert also carries the club and review numbers. We do not block any of these.

How long we keep it, and how to delete it

• Claim requests, including ones we turned down: we keep them for [OWNER: how long]. A claim is not stored with an account number. To have one removed, write to us at the address below.
• Replies and posts that were withdrawn, turned down, hidden or have expired stay in our records, out of the app and the website, for [OWNER: how long]. When a club edits a reply we already acted on, we keep the earlier version with it.
• Copies of page edits, kept so we can undo them: [OWNER: how long].
• Page counts are kept as daily totals. They hold no personal information.
• If a club login is deleted, its sign-in and its access to the club are removed, and the account is made anonymous: the name becomes "Deleted user" and the email is replaced. The replies and posts it wrote stay on the club's page as the club's own words and are no longer tied to a name. To ask us to delete your club login, write to us at the address below.

We do not take payments from clubs. If that changes, we will update this notice first.

Contact

To make a privacy request about what we hold for a club login or a claim, write to thedancersresource@gmail.com.

For the providers that help us run the service, see our Privacy Policy. [OWNER: this page points to the main Privacy Policy for notifications and service providers. Publish those two sections there (B3 and B5 of the policy update draft), or drop these pointers.]